GFI MAILARCHIVER PDF

How is the build number different from the version number? This is different from the version number, which is a reference of the product as released by GFI for general availability. Within the Upgrade Centre you will only need the version number. My product and version are not listed above.

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You can read our full disclosure statement here. It allows businesses to maintain a centralized archive of all their email communications, with web-based administration and end user access as well as Outlook integration.

You can also use it for Exchange and organizations. The GFI MailArchiver setup detects that the pre-requisite components are not installed and offers to install them automatically for you. A wizard appears that steps you through the process of setting up the first archive store. I chose to use Microsoft SQL Server as the archive store, and there are also options for high-volume environments as well as a choice of SQL Express or Firebird database for smaller environments. Depending on which option you choose email data will either be stored in the database or on the file system, however headers and other email details are always stored in a database.

Between the different database options and the ability to store databases, email data, and indexes in different locations it is quite clear that GFI MailArchiver can be easily configured for high performance in very large environments.

Though you might think this means GFI MailArchiver will grab every single email sent or received in the organization, you can actually still apply some exclusions such as only archiving emails sent internally, and by excluding certain mailboxes or groups of users.

Journaling takes care of all email sent from the time GFI MailArchiver is installed, but what about all the email already in Exchange databases? Using the Import and Export tool you can even choose to import email message within certain date ranges into different archive stores, for example if you are using a different archive store each calendar year.

Reducing Exchange Server Database Load After looking at the journaling integration and the import utility you may be wondering how exactly GFI MailArchiver reduces the storage and performance load on the Exchange server. Because GFI MailArchiver does not remove any items from mailboxes this has to be handled using other methods. An organization can either configure mailbox storage quotas, or they can configure retention policies.

Once you have configured quotas or retention policies your Exchange databases will be able to be maintained at a smaller size and perform better.

End User Archive Access End user access to the archives is provided in two ways; using a simple web interface, and via an Outlook add-in that also handles offline caching of the archive.

Both of these options make it easy for end users to search for archived items and perform actions such as exporting them, or restoring them to the mailbox. The offline caching is also very useful for mobile staff such as a roaming sales team.

Summary Overall I think GFI MailArchiver is a good solution for SMBs that need email archiving, particularly when I think of businesses such as law firms that need reliable records of email communication and in some cases have strict compliance requirements. Having all email messages in a centralized, indexed, and easily searchable archive database makes any kind of discovery exercise much easier.

Considering the benefits the pricing is very reasonable and the option to use free databases if a full SQL Server instance is not available make GFI MailArchiver an accessible product for businesses on a budget. Disclosure: GFI is a paid advertiser on this website. Screenshot Gallery:.

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This includes emails, attachments, files, calendar entries, faxes, and SMS text , and voice messages that are connected and logged via email. Minimize legal risk. Archive emails and files in their original state in a central, tamper-proof store. This archive helps with compliance, e-discovery and internal investigations while not relying on vulnerable online storage.

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